Automate Your Email Archiving with YM Archive Helper: Step-by-Step

Top 7 Tips for Getting the Most from YM Archive Helper

1. Set clear archiving rules

Create specific criteria (age, sender, subject keywords) so YM Archive Helper moves only the messages you want archived.

2. Use folders and labels consistently

Organize archived mail into a predictable folder/label structure (by project, year, or priority) to make retrieval straightforward.

3. Schedule regular archive runs

Automate or run archives on a weekly or monthly cadence to prevent backlog and keep your inbox performance optimal.

4. Exclude critical messages

Add exceptions for starred, unread, or VIP senders so important items remain in your active inbox.

5. Test rules on a small batch first

Run new rules against a limited set of messages to confirm behavior before applying them broadly.

6. Keep an archive retention policy

Decide how long to keep archived mail (e.g., 1–5 years) and purge old archives periodically to save space.

7. Monitor and refine over time

Review archived results quarterly and tweak rules, folders, and schedules based on what you actually need to find later.